VAT Registration Poland

Poland is a key logistics hub in Central Europe and home to Amazon’s large fulfillment centers (like WRO1 and SZZ1). If you store goods in Poland or sell to Polish customers via Amazon, you’re legally required to register for VAT in Poland.

In this article, we’ll break down the registration process for both EU and non-EU companies, explain the role of a fiscal representative, and offer a reliable way to stay compliant.

VAT Registration Process in Poland

EU-Based Companies

If your business is registered in another EU country, you can apply for a Polish VAT number directly through the Polish Tax Office (Urząd Skarbowy).

You’ll need to submit:

• VAT registration form (VAT-R)
• Certificate of incorporation
• VAT registration certificate from your home country
• Power of attorney (if applicable)

Your documents may need to be officially translated into Polish.

After approval, you’ll receive a Polish VAT number (starting with PL). EU companies are required to have no fiscal representative.

Non-EU Companies

If you’re based outside the EU (e.g., USA, UK, Canada), you must appoint a Polish fiscal representative to register for VAT.

Fiscal Representative: Required

This local tax agent is jointly liable for your VAT obligations in Poland. It’s a legal requirement for all non-EU entities and cannot be skipped.

What Comes Next

After successful registration:

• You’ll charge 23% Polish VAT (or applicable reduced rates)
• File monthly or quarterly VAT returns (monthly is standard for new businesses)
• Submit VAT SAF-T files (JPK-V7M or JPK-V7K) electronically

Polish tax authorities are known for strict enforcement and digital controls, so accuracy is key.

Poland-Specific Compliance Notes

• Poland uses an advanced e-audit and SAF-T (Standard Audit File for Tax) system — making digital reporting mandatory.
• All returns must be submitted electronically.
• Amazon may block or restrict listings if your Polish VAT number is not provided, especially for FBA inventory stored in Poland.

Also, if you sell electronics or packaged goods, you may need to comply with Poland's EPR (Extended Producer Responsibility) rules.

Minefield Navigator Register You for Polish VAT

Minefield Navigator offers complete VAT services for Amazon sellers — including registration, fiscal representation, and ongoing compliance in Poland.

We:

• Submit your VAT registration to the Polish Tax Office
• Appoint a certified fiscal rep for non-EU sellers
• Handle SAF-T reporting and VAT returns